Features
Everything you need to manage your fire department records, designed specifically for volunteer departments.
Affordable Fire Department
Records Management
arkfirerms.com
Incident Reporting
Create incident reports quickly and easily. Our forms are designed for volunteers who need to get back to their lives, not spend hours on paperwork.
- Comprehensive incident data collection
- Track responders, apparatus, and times
- Simple forms designed for fast entry
- NERIS-compatible — ready for state reporting and AFG/SAFER grants
Nebraska Tax Point Tracking
LB886 tax credit tracking built in from day one. Help your volunteers claim the $250 state tax credit they've earned.
- Automatic point calculation from calls, trainings, and meetings
- Real-time progress dashboard for each member
- Year-end reports for tax filing
- No more manual spreadsheet tracking
Training Management
Track all training activities, certifications, and continuing education for your department. Never miss a certification expiration again.
- Log training sessions with attendance
- Track certifications and expiration dates
- Hours automatically count toward tax points
- Training reports for compliance and grants
- Automated certification expiration alerts via email
Personnel Records
Keep all member information in one secure, accessible place. From contact details to certifications to activity history.
- Complete member profiles
- Contact information and emergency contacts
- Certification tracking per member
- Activity history and response stats
- Gear assignments per person
Gear & Equipment Tracking
Track your apparatus, SCBA, hoses, and all equipment. Know when maintenance is due and who has what assigned.
- Apparatus inventory with NIMS types
- SCBA and cylinder tracking
- Hose testing records
- PPE assignments and inspection dates
- FEMA reimbursement rate tracking
Reports & Analytics
Generate the reports you need for state compliance, board meetings, and grant applications. All your data, ready when you need it.
- Call volume and response time reports
- Training hour summaries
- Responder activity reports
- Equipment usage and FEMA rates
- Export to PDF or print
Burn Permit Management
Streamline your burn permit process with an online public portal. Residents can apply from their phone, and you can approve permits with real-time weather checking built in.
- Public portal for online permit applications
- 7-day weather forecast with fire danger indicators
- Automatic Red Flag Warning enforcement
- Email notifications to permit holders
- QR codes for easy sharing at the counter
- Burn ban management with automatic notifications
- NASA FIRMS satellite fire detection overlay on maps
More Features
Mobile App with Push Notifications
Install on your phone from the browser. Get push notifications for dispatch alerts and department updates — no app store needed.
Automatic Backups
Daily and weekly automated backups with point-in-time recovery. Your data is always protected.
Secure & Private
AES-256 encryption at rest, TLS in transit. SOC 2 and ISO 27001 compliant infrastructure. Your data stays in the US.
Local Support
Talk to a real person who understands fire service. Based in Nebraska, not a call center.
Quick Setup
Get up and running in a day, not weeks. We import your roster, apparatus, and existing records for you.
No Contracts
Month-to-month billing. Cancel anytime with no penalties. Save two months with annual billing.
Ready to See It in Action?
Schedule a free 20-minute demo and see how ARK Fire RMS can simplify your department's record keeping.
Request Your Free Demo